NAPA By Laws

Article I. Name of the Organization

The name of the organization shall be Association of Nepalese Agricultural Professionals in Americas. In short it shall be called NAPA.

 

Article II: Introduction and Mission

  • Introduction. NAPA is a non-profit, non-governmental, non-religious, and non-political professional organization dedicated to serve mankind through educational, scientific, and developmental initiatives. NAPA is incorporated (Certificate ID: 10668534#BRK73) under the laws of the Secretary of State of State of Louisiana (LA).
  • Mission.  To foster/enhance the quality of life of human kind and environment through scientific research, capacity building, dissemination and charitable activities.

Article III: Disciplines within the NAPA

  • Any discipline related to agriculture and allied fields or as specified below shall be covered within NAPA.
  • The list of disciplines shall be updated and amended by a simple majority (51%) of the present members at the Annual General Meeting (AGM).

Disciplines in Agriculture and Allied Disciplines (being updated)

Agricultural and Environmental Sciences Agricultural Economics Agricultural Education and Extension
  • Agroecology
  • Agroforestry
  • Agrometeorology
  • Forage Ecology
  • Forestry
  • Mineral Resources/Mining / Minerology
  • Natural Resource Management
  • Evolutionary Biology
  • Ecology
  • Hydrology
  • Others
  • Farm Management
  • Agribusiness
  • Agricultural Policy
  • Forest Economics
  • Natural Resource & Environmental Economics
  • Production Economics
  • Agricultural Marketing
  • Food and Consumer Economics
  • Others
  • Agricultural Education
  • Agricultural Extension
  • Agricultural Communication
  • Agricultural Leadership
  • Others

 

Social Sciences Research Methods and Agricultural Statistics Food Sciences
  • Rural Sociology
  • Rural Development and Planning
  • Natural Resource Sociology
  • Environmental Sociology
  • Population and Environment
  • Population Dynamics and Environment
  • Sociology of Agriculture
  • Agricultural Resource Sociology
  • Technology Use and Environment
  • Others
  • Biostatistics
  • Quantitative Analysis
  • Qualitative Analysis
  • Social Research Methods
  • Others
  • Nutrition
  • Food Security
  • Food Microbiology
  • Meat Science and Technology
  • Food Engineering
  • Others

 

Animals Science Plant Protection Horticulture
  • Animal Nutrition
  • Animal Breeding
  • Animal Husbandry
  • Fishery/Aquaculture
  • Dairy Science
  • Forage and Pasture
  • Veterinary Sciences
  • Others
  • Entomology
  • Plant Pathology
  • Insect Pathology
  • Insect Biology
  • Integrated Pest Management
  • Pesticide Technology
  • Nematology
  • Urban and Industrial Entomology
  • Systematic Entomology
  • Vector Biology
  • Others
  • Olericulture
  • Floriculture
  • Pomology
  • Post-harvest technology
  • Landscape Architecture
  • Turfgrass
  • Others

 

Agronomy and Soil Science Agricultural Science and Technology Studies
  • Agronomy
  • Crop/plant physiology
  • Soil Science
  • Plant Science
  • Weed Science
  • Rangeland Management
  • Plant Nutrition
  • Organic Agriculture
  • Biofuel Production
  • Others
  •  Biotechnology
  •  Agricultural Engineering
  •  Plant Breeding and Genetics
  • Genetic Engineering
  • Others

Article IV: Goal and Objectives

I. Goal.

The goal of this organization is to improve the quality of lives of human race by reducing hunger, malnutrition, and poverty.

II. Objectives.

The main purposes of the organization shall include but not limited to:

  1. Promote the improvement, advancement, and progress of agriculture and allied disciplines through state-of-the-art cutting edge scientific research on problems faced by farmers for sustainable livelihoods solutions.
  2. Help generate empirical evidence through scientific and action-oriented research to help formulate informed policy decisions and implement development initiatives in agriculture and allied fields.
  3. Capacity building of farmers and farming communities, stakeholders and agricultural professionals through effective teaching and need-based trainings such as income generation, community development, food security poverty alleviation, and so on.
  4. Foster intellectual discourse among scientists, policy makers, academia, and stakeholders in issues related to agriculture and allied fields to stimulate discussions on environment friendly research in agriculture to identify and implement sustainable initiatives.
  5. Disseminate the results through various outlets such as publication in high standard scientific journals, research and policy briefs, websites and other appropriate scientific outlets.
    Organize seminar, workshop, conferences, and training programs to share and exchange knowledge and ideas for professional development.
  6. Participate in competitive grants locally, nationally, and internationally to conduct research, disseminate sound and environment friendly agricultural practices, improve pedagogy for overall socio-economic improvement.
  7. Raise/generate funds to conduct research, and capacity building trainings, establish scholarships, and provide financial support to build and strengthen individual and institutional capacity of collaborating organizations.
  8. Collaborate with other organizations' in research, training, dissemination and efforts to provide relief measures to affected people in times of need.
  9. Engage in charitable activities.

Article V: Organizational Structure

i) Executive Committee

An eleven members Executive Committee (EC) shall be formed through the NAPA Annual General Meeting (AGM). The EC shall comprise of (Table 2):

Executive Committee positions

SN Position Number
1 President 1
2 Vice-President (VP) 1
3 General Secretary (GS) 1
4 Joint Secretary (JS) 1
5 Treasurer 1
6 Executive Members (EM) 6
Total 11

All eleven members of the EC shall be called ‘Officers.

ii) Terms

There shall be a two-year term for the EC. President shall serve only two terms. However, Officers other than the President may serve up to five terms.

iii) Power of the EC

All property, business, and affairs of the organization shall be managed and controlled by the EC and approved by the AGM.

iv) Vacancies

  • If an EC position with an unexpired term becomes vacant, the EC may select a successor who shall hold the position to serve the committee for the remaining period. This Officer will be eligible for election at the next AGM and if elected, shall begin a two-year term.
  • If the President is unable to fulfill the duties of his/her office, the Vice-President will act as a President for the completion of that term of office and shall continue as a President for the succeeding two-year term, if elected.

v) Removal

  • All Officers are expected to actively participate in the regular business activities of the organization.
  • Failure to attend three consecutive EC meetings without reasonable explanation may be considered a cause for removal from the EC.
  • An Officer may be removed from the office as:
    • In case of removal/termination subject to any misconduct/misbehavior by an Officer, the Officer in question shall be removed by a two-third majority of the EC. The decision shall be issued in writing to the accused. All EC members and NAPA general members shall be informed of this decision in writing.
    • In case of resignation tendered by an Officer, the President shall accept/approve or reject/disapprove the request. The decision shall be notified to the applicant, EC members and NAPA members in writing.
  • Reasons for removal must be presented to the accused party in writing, and the accused party must be given an opportunity for self-defense in person or in writing prior to any such EC action.

vi) Salaries and Compensation

  • EC Officers shall not receive salary or any financial compensation for services provided to the organization. 

vii) Monetary Powers

  • The EC shall designate a bank in which the money of the organization shall be deposited.
  • The Treasurer shall maintain and update incomes and daily expenses of the organization and present to the regular EC meetings and the AGM.
  • Two of the three Officers: Treasurer and President or General Secretary will regulate the bank account.
  • The President shall have the authority to spend up to five hundred dollars ($500.00) for the good cause of the organization and submit to the upcoming EC meeting for the approval.

 

Article VI:  Functions of Executive Committee/Officers

i) President

  • The President shall be the Chief Executive Officer (CEO) of the organization and shall preside over all EC meetings.
  • Shall see that all directives or resolutions of the EC are acted upon.
  • Shall direct the affairs of the organization and shall have the general powers of supervision and management usually vested in the office of the President of a non-profit corporation under the Membership Corporation Law of the State of Louisiana (LA).
  • Shall be an automatic member of all committees and shall oversee all administrative functions performed on behalf of the organization.

ii) Vice-President (VP)

  • Vice-President shall serve as needed for advice and support for the President.
  • Shall assist the President and chair the meetings in the absence of the President.
  • Shall work to promote NAPA programs and policies in the absence of the President.

iii) General Secretary (GS)

  • The General Secretary (GS) shall announce and attend all meetings as deemed necessary by the EC.
  • Shall keep minutes of meetings.
  • Shall forward the electronic copy of each meeting minutes to the Officers, various committees, and the AGM members as necessary.
  • Shall maintain all kinds of records and assist the President/Vice-President to carry out daily functions of the organization and coordinate with the general members, EC, and other organizations and individuals as deemed necessary by the EC.

iv) Joint Secretary (JS)

  • Joint Secretary (JS) shall serve as needed for advice and support for the General Secretary.
  • Shall assist the General Secretary to carry out daily functions of the EC and act as a liaison for the GS and implement and monitor the activities in the absence of GS.
  • Shall perform the duties of GS in her/his absence.

v) Treasurer

  • The Treasurer shall oversee all financial activities in accordance with the guidelines and directives set forth by the organization and EC.
  • Shall regularly update the financial status of the organization to the EC meetings.
  • Shall maintain the membership database.
  • Shall prepare and present to the EC, a summary of the organization’s financial status, including estimates of expenditures and revenues for the succeeding fiscal year.
  • Shall complete tax returns filings and required activities related to accounting for the organization.
  • Shall also perform all duties that are the incident to the Office of Treasurer of a non-profit corporation under the Membership Corporation Law of the State of LA.

vi) Executive Members (EM)

  • Executive members (EM) shall help execute the programs of the organization in coordination with the Officers.
  • Shall conduct additional assignment(s) as per the decision of the EC.

Article VII: Membership

i) Eligibility

  • Anyone who has at least an undergraduate or bachelor’s degree or equivalent degree in agricultural and/or allied areas (as mentioned in Table 1) shall be eligible for membership.
  • NAPA, however, welcomes and encourages the participation of individuals, in its endeavors, from any region or country.

ii) Types and Fees

The membership of the organization shall be divided into six categories with the following fee structures (Table 2).

Table 3: Type of membership


SN Type Description Fee (Executive Committee cycle)
1 Regular or General Individuals who hold at least an undergraduate degree in agriculture or allied areas[1] shall meet the requirements of this member category. $50.00 for two year (EC cycle)
2 Student Current students of agricultural and allied areas of studies who are at good standing student’s status shall meet the requirement of this member category. $25.00 for two year (EC cycle)
3 Life Individuals having met regular/general member’s category and pays defined dues at a time shall meet the requirement of this category , $500.00 One time
4 Family Spouse of member of any of the five categories (regular/general, student, life, honorary, and associate), who doesn't hold undergraduate degree in the defined area are eligible to this member category. However, the family member shall not have a voting right. But, EC may assign any duty for NAPA's overall development. $15.00 for two year (EC cycle)
5 Honorary Individuals having outstanding achievement in academic and professional career and contribution to the field of agriculture and allied areas[2] around the globe may qualify for this member category. No fee for honorary member. But they may contribute any amount as per their interest.
6 Associate Interested individuals who do not qualify for 1-5 membership types. However, the member shall neither have a voting right nor be the candidate of the EC. However, they can be Associate Life member. $50.00 for two year (EC cycle) ($500 for Associate Life member)

iii) Membership Issuance and Distribution

  • Interested eligible individuals may apply for membership (please see Appendix 1) by filling out an application form (hard copy/online).
  • The application shall be reviewed by the EC.
  • Upon approval by EC, a certificate of membership shall be issued to the applicant as per the applied membership category.
  • The certificate shall include the signatures of the President and General Secretary. In addition, members shall be recognized at the AGM/conference/convention.

iv) Resignation of the Membership

  • Any member of the organization may resign from good standing membership status by submitting a written request to the EC.
  • Such resignation will become effective upon the decision of the EC.

v) Removal/Termination from Membership

  • Members of all categories including joint/non-voting are expected to stand with a high degree of moral character and organizational ethics.
  • Activities performed by a member beyond the level of ethical consideration may force the EC to expel the member in question from the organization.
  • However, the member may request a hearing of the EC to discuss the reasons of removal.
    The accused member must be given an opportunity for self-defense in person or in writing prior to any such action that would result in removal.

[1] See explanation of allied fields under article III.

[2] As per the discretion of the EC.

vi) Renewal of the Membership

Dues shall be levied on regular/general, student, associate and joint/non-voting members on annual basis and shall be payable before the membership expires.
All members who have paid their annual dues shall be considered to be members in good standing.
All rights and privileges of membership in the organization may be terminated for any member who has failed to pay dues or renew membership on time.

Article VIII: Advisory Council (AC)

The EC may appoint an Advisory Council as deemed necessary for a term of two years.

Article IX: Meeting of the EC

i) Regular Meeting

  • The EC shall hold at least one bi-monthly meeting, generally via conference call.
  • Each EC member shall be provided written notification at least seven business days prior to the meeting.

ii) Special Meeting

  • If necessary, the President of the organization may call special meeting of the EC at any time.
  • Each member shall receive written, email or phone call notification of the date, time, place, and agenda of the special meeting at least three business days prior to the meeting.

iii) Voting and Quorum

  • A majority (51%) of the Officers of the EC must participate in a meeting to constitute a quorum.
  • At any meeting at which a quorum exists, all voting shall be by a majority vote of the present members unless otherwise stipulated by the by-laws.
  • In the event of a tie vote, the President shall have the power to determine the outcome.
  • Voting by EC members participating in a meeting via teleconference or video conference will be permitted.
  • A quorum of the EC meeting shall be considered to be six of the eleven members of the EC for the purpose of conducting the organization's regular business.

Article X: Annual General Meeting (AGM)

  • AGM comprises of all members of the organization: Executive Committee, Advisory Council, Various Committees, and all NAPA members, eligible to vote.
  • This meeting shall be held at specified date, time, and place to be designated by the EC.
  • The AGM shall meet once every year and is called by the EC.
  • The AGM approves programs, annual budget, additional matters put-forth by the EC, and amendment of the By-laws proposed by the EC.
  • The first AGM shall be considered as an annual planning, and review meeting that might be conducted in the form of a conference call or webinar. However, the second AGM shall hold a conference and form a new EC.
  • Written notification of the date, time, and location of the meeting shall be sent to all entities as mentioned in the preceding paragraph (s) at least two months prior to the meeting.
  • A majority vote (51%) of the members who are present at the AGM shall be required to pass a motion presented for a vote.

Article XI: Committees

  • The President of the EC shall appoint ad hoc committees as necessary to carry out any specific functions for the organization.
  • Any good standing member or a current Officer of the EC shall chair each committee.
  • Each committee shall be charged with such duties as dictated by the By-laws and/or policies of the organization or as determined by the EC.

Article XII: Election Commission

The EC will form an Election Commission of three persons to carry out a fair election of the EC in a democratic procedure. The President will initiate formation of election commission and seek consent and advice of the EC.

  • The election commission shall include three members (Chair and two commissioners) and is responsible for the overall election process.
  • Nominations for any positions shall be made in writing to the election commission.
  • Officers of the EC shall be elected by confidential ballots during the second AGM via online and/or in person ballot.
  • Any good standing member may file nomination for any EC position other than President. Candidate for the President's position shall have served at least one term in in the EC
  • The EC shall notify all members for renewal and registration at least three month in advance.
  • Eligible members should be in good standing to vote.

Article XIII: Fiscal Year

  • The fiscal year of the organization shall be from July 1st to June 30th.

Article XIV: Amendments

  • The EC shall propose the AGM for consideration for the amendments to the By-laws in writing.
  • The proposed amendment(s) shall also be presented to all the members at least fifteen (15) business days prior to the date of the AGM.
  • Decision of adoption/rejection of the proposed amendments shall be made by the majority vote (51%) of the members present at the AGM.
  • A revised amendment shall become effective following the AGM.

Article XV: Conflicts of Interests

  • Any member of the EC, who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the EC, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the EC to voluntarily excuse himself/herself and will vacate his/her seat and refrain from discussion and voting on said item.

Article XVI: Liquidation or Dissolution

  • In the event of liquidation or dissolution of the organization, no liquidating dividends or dividends in distribution of property owned by the organization shall be declared or paid to Officers, or members of the organization or any private individual.
  • Such property shall be transferred to any charitable, scientific or educational organizations, as specified by the government of the state of LA.

Article XVII: Impeachment Provision

  • Any member of the EC may be impeached by two third majority of the EC and it shall be approved by the AGM.

Article XVIII: Adoption of By-laws

  • These By-laws were approved by the Executive Committee meeting held on mm/dd/yyyy and be presented to the upcoming AGM. It shall be signed by the By-laws Committee.