The name of
the organization shall be "Association of Nepalese Agricultural
Professionals of Americas". In short, it shall be called "NAPA".
Article II: Introduction, Vision, Mission, Goal, and Objectives
NAPA is a
non-profit, non-governmental, non-religious, and non-political professional
organization dedicated to serve mankind through educational, scientific, and
developmental initiatives. NAPA is incorporated (Certificate ID:
10668534#BRK73) under the laws of the Secretary of State of State of Louisiana
through agricultural transformation.
and enhance human welfare and environment health through scientific and
socio-economic innovation, discourse, knowledge sharing, capacity building, and
livelihood, food security, and sustainable development by improving resiliency
of agricultural and natural resource management systems.
The main objectives of the organization shall include, but are not
1.Promote the improvement, advancement, and progress of agriculture
and allied disciplines through state-of-the-art cutting-edge scientific
research on problems faced by agricultural stakeholders for sustainable
2.Generate empirical evidence through scientific and action-oriented
research to help formulate informed policy decisions and implement development
initiatives in agriculture and allied fields.
3.Pursue capacity building of farmers and farming communities,
stakeholders, and agricultural professionals through effective teaching and
4.Foster intellectual discourse among scientists, policy makers,
academia, and stakeholders in issues related to agriculture and allied fields to
identify and implement sustainable initiatives.
5.Disseminate the discoveries, innovations, and information through
various outlets such as publication in high standard scientific journals,
research and policy briefs, websites, magazines, newsletters, and social media.
6.Organize seminars, workshops, conferences, and training programs
to share knowledge and ideas for professional development.
7.Participate in competitive grants locally, nationally, and
internationally to conduct research, disseminate sound and environmentally-friendly
agricultural practices, and improve pedagogy for overall socio-economic
8.Raise/generate funds to conduct research, capacity building
trainings, establish scholarships, and provide financial support (i.e.,
research grants) to build and strengthen individual and institutional capacity
of collaborating organizations.
9.Collaborate with other organizations in research, training,
dissemination, and efforts to provide relief measures to affected people in
times of need.
10.Engage in various charitable activities and opportunities as they
Article III: Disciplines within NAPA
discipline related to agriculture and allied fields or as specified
below shall be covered within NAPA.
in Agriculture and Allied Fields shall include, but
are not limited to:
5.Precision and Organic agriculture
6.Comparative and Veterinary Medicine
9.Agricultural & natural resources economics
11.Agricultural extension and education
12.Entomology, Plant pathology, and Plant protection
15.Plant breeding, Genetics, and Biotechnology
17.Land and water resources management
20.Research Methods and Agricultural Statistics
21.Biosystems and Agricultural Engineering
Article IV: Organizational Structure
i) Executive Committee
Executive Committee (EC) shall be formed through the NAPA Annual General
Meeting (AGM). The EC shall have 11 elected members and an Immediate Past
President (Ex officionon-voting member). The EC
shall comprise of the followingpositions.
All EC members
shall be called ‘Officers.’
be a two-year term for the EC. Each Officer,including the
President, shall serve only two terms in the same position. However, Officers may
serve up to a total of five terms, provided that no more than two terms are in
the same position.
iii) Power of the EC
property, business, and affairs of the organization shall be managed and
controlled by the EC and approved by the annual general meeting (AGM).
·If an EC position with an unexpired term becomes vacant, the EC
may select a successor who shall hold the position to serve the committee for
the remaining period. This Officer will be eligible for election at the next
AGM and if elected, shall begin a two-year term.
·If the President is unable to fulfill the duties of his/her
office, the Vice President will become President for the remainder of that term
of office and is eligible to serve on the two full two-year terms as President,
·All Officers are expected to actively participate
in the regular business activities of the organization.
·Failure to attend three consecutive EC meetings
without reasonable explanation may be considered a cause for removal from the
·An Officer may be removed from the office in the following
§In case of
any misconduct/misbehavior by an Officer, the Officer in question shall be
removed by a two-third majority of the EC. The decision shall be issued in
writing to the accused. All EC members and NAPA general members shall be
informed of this decision in writing.
§In case of
resignation tendered by an Officer, the President shall accept/approve or
reject/disapprove the request in consultation with the EC. The decision shall
be reported to the applicant, EC members and NAPA members in writing.
·Reasons for removal must be presented to the accused party in
writing, and the accused party must be given an opportunity for self-defense in
person or in writing prior to any such EC action.
vi) Salaries and Compensation
shall not receive salary or any financial compensation for services provided to
vii) Financial Management
·The EC shall designate a bank in which the money of the
organization shall be deposited.
·The Treasurer shall maintain and update incomes and daily expenses
of the organization and present to the regular EC meetings and the AGM.
·Two of the three Officers: Treasurer and President or General
Secretary will regulate the bank account.
·The President shall have the authority to spend up to five
hundred dollars ($500.00) for the good cause of the organization
and submit to the upcoming EC meeting for the approval.
V: Functions of Executive Committee/Officers
·The President shall be the Chief Executive Officer (CEO) of the
organization and shall preside over all EC meetings.
·Shall see that all directives or resolutions of the EC are acted
·Shall direct the affairs of the organization and shall have the
general powers of supervision and management usually vested in the office of
the President of a non-profit corporation under the Membership Corporation Law
of the State of Louisiana (LA).
·Shall be an automatic member of all committees and shall oversee
all administrative functions performed on behalf of the organization.
·Vice-President shall serve as needed for advice and support for
·Shall assist the President and chair the meetings in the absence
of the President.
·Shall work to promote NAPA programs and policies in the absence of
iii) General Secretary
·The General Secretary shall announce and attend all meetings as
deemed necessary by the EC.
·Shall keep minutes of meetings.
·Shall forward the electronic copy of each meeting minutes to the
Officers, various committees, and the AGM members as necessary.
·Shall maintain all kinds of records and assist the
President/Vice-President to carry out daily functions of the organization and
coordinate with the general members, EC, and other organizations and
individuals as deemed necessary by the EC.
iv) Joint Secretary
·Joint Secretary shall serve as needed for advice and support for
the General Secretary.
·Shall assist the General Secretary to carry out daily functions of
the EC and act as a liaison for the General Secretary and implement and monitor
the activities in the absence of the General Secretary.
·Shall perform the duties of the General Secretary in her/his
·The Treasurer shall oversee all financial activities in accordance
with the guidelines and directives set forth by the organization and EC.
·Shall regularly update the financial status of the organization to
the EC meetings.
·Shall maintain the membership database.
·Shall prepare and present to the EC a summary of the
organization’s financial status, including estimates of expenditures and
revenues for the succeeding fiscal year.
·Shall complete tax returns filings and required activities related
to accounting for the organization.
·Shall perform all duties that are the incident to the Office of
Treasurer of a non-profit corporation under the Membership Corporation Law of
the State of LA.
vi) Executive Committee Members
·Executive committee members shall help execute the programs of the
organization in coordination with the Officers.
·Shall conduct additional assignments as per the decision of the
Vii) Immediate Past President
·The Immediate Past President (IPP) is an
automatic ex officio non-voting member in the subsequent Executive
·The IPP shall advise the Executive Committee on prevalent
practices and other matters for the smooth transition of leadership and shall
assist EC as needed.
Article VI: Membership
has at least an undergraduate or bachelor’s degree or
equivalent degreein agricultural and/or allied areas
shall be eligible for membership. NAPA, however, welcomes and encourages the
participation of individuals, in its endeavors, from any region or country.
ii) Membership Types:
membership of the organization shall be divided into the following categories:
who meet regular/general member's category and pay defined dues at a time
shall meet the requirements of this member category.
or General Member
from Americas who hold at least an undergraduate degree in agriculture or
allied areas shall meet the requirements of this member category.
students of agricultural and allied areas of studies who are at good standing
student’s status (undergraduate or graduate) in Americas shall meet the
requirement of this member category.
Individuals from outside of Americas who hold at least an undergraduate
degree in agriculture or allied areas shall meet the requirement of this
member category. In addition, professionals (minimum 7 years of professional
experience) with an associate/diploma equivalent degree (high school + 2-3
years program) in Agriculture and Allied areas, and Agricultural
Entrepreneurs/Practitioners (minimum 5 years of experience) might qualify for
Associate membership if EC approves the membership application on
case-by-case basis. Associate members shall neither have a voting right nor
be the candidate of the EC. However, they may perform roles in the
specialized committees as assigned by EC.
of member of any membership types, irrespective of their educational
qualifications, are eligible to this member category. The family member
shall not have a voting right. However, they may perform roles in the
specialized committees as assigned by EC.
having outstanding achievement in academic and professional career and
contribution to the field of agriculture and allied areas around
the globe may qualify for this member category.
students of agricultural and allied areas of studies who are at good standing
student’s status (undergraduate or graduate) outside Americas shall meet the
requirement of this member category. Student Associate member shall neither
have a voting right nor be the candidate of the EC. However, they may perform
roles in the specialized committees as assigned by EC.
iii) Membership Issuance and Fees:
·Interested eligible individuals may apply for membership by
filling out the online form
at the NAPA website.
EC determines issuance of the membership and fees for each membership category.
application shall be reviewed by the EC.
approval by the EC, a certificate of membership shall be issued to the
applicant as per the applied membership category.
certificate shall include the signatures of the President and General
Secretary. In addition, members shall be recognized at the
iv) Resignation of the Membership
·Any member of the organization may
resign from good standing membership status by submitting a written request to
·Such resignation will become effective upon the decision of the
v) Removal/Termination from Membership
·Members of all categories including joint/non-voting are expected
to stand with a high degree of moral character and organizational ethics.
·Activities performed by a member beyond the level of ethical
consideration may force the EC to expel the member in question from the
·However, the member may request a hearing of the EC to discuss the
reasons of removal.
The accused member must be given an opportunity for self-defense in person or
in writing prior to any such action that would result in removal.
vi) Renewal of the Membership
·Dues shall be levied on general, student, associate (if not
associate life), and joint members on a two-year basis and shall be payable
before the membership expires.
·All members who have paid their two-year dues shall be considered
to be members in good standing.
·All rights and privileges of membership in the organization may be
terminated for any member who has failed to pay dues or renew membership on
Article VII: Advisory Council (AC)
The EC may
appoint an Advisory Council as deemed necessary for a term of two years.
Article VIII: Meeting of the EC
i) Regular Meeting
·The EC shall hold at least one bi-monthly meeting, generally via
teleconference or video conference.
·Each EC member shall be provided written notification at least
seven business days prior to the meeting.
ii) Special Meeting
·If necessary, the President of the organization may call special meetings
of the EC at any time.
·Each member shall receive written, email or phone call
notification of the date, time, place, and agenda of the special meeting at
least three business days prior to the meeting.
iii) Voting and Quorum
·A majority (51%) of the Officers of the EC must participate in a
meeting to constitute a quorum.
·At any meeting at which a quorum exists, all voting shall be by a
majority vote of the present members unless otherwise stipulated by the
·In the event of a tie vote, the President shall have the power to
determine the outcome.
·Voting by EC members participating in a meeting via teleconference
or video conference will be permitted.
·A quorum of the EC meeting shall be considered to be six of the
eleven members of the EC for the purpose of conducting the organization's
Article IX: Annual General Meeting (AGM)
·AGM comprises of all members of the organization: Executive
Committee, Advisory Council, Various Committees, and all NAPA members, eligible
·This meeting shall be held at a specified date, time, place, and
method to be designated by the EC.
·The AGM shall meet once every year and is called by the EC.
·The AGM approves programs, annual budget, additional matters put forth
by the EC, and amendment of the By-laws proposed by the EC.
·The first AGM shall be considered as an annual planning and review
meeting (if so, bylaws amendment can be proposed at the second AGM) that may be
conducted in the form of a conference call or webinar. However, the second AGM
shall hold a conference and form a new EC.
·Written notification of the date, time, and location of the
meeting shall be sent to all entities as mentioned in the preceding
paragraph(s) at least two months prior to the meeting.
·A majority vote (51%) of the members who are present (life,
regular, and student) at the AGM shall be required to pass a motion presented
for a vote.
Article X: Committees
·The EC shall appoint ad hoc committees as necessary to carry out
any specific functions for the organization.
·Any good standing member or a current Officer of the EC shall
chair each committee.
·Each committee shall be charged with such duties as dictated by
the By-laws and/or policies of the organization, or as determined by the EC.
·The terms of the specialized committees cease with the term of the
Article XI: Election Commission
The EC will
form an Election Commission of three persons to carry out a fair election of
the EC in a democratic procedure. The President will initiate the formation of the
Election Commission and seek consent and advice of the EC.
·The Election Commission shall include three members (Chair and two
commissioners) and is responsible for the overall election process.
·Nominations for any positions shall be made in writing to the Election
·Officers of the EC shall be elected by confidential ballots during
the second AGM via online and/or in-person ballot.
·Any good standing member may file a nomination for any EC position
other than President. Candidates for the position of President shall have
served at least one term in the EC.
·The EC shall notify all members for renewal and registration at
least three months in advance.
·Eligible members should be in good standing to vote.
Article XII: Fiscal Year
year of the organization shall be from July 1st to June 30th.
XIII: Endowment Fund
Endowment Fund Advisory Board (EFAB) shall be created to empower NAPA’s
financial and programmatic sustainability. A three-member EFAB shall be
created, with NAPA’s Founding President serving as the Chair and the Founding
General Secretary as Member Secretary/Director of the Board while the current
NAPA President will be the ex officio Director of the Board. The Board shall
expand by inducting each NAPA past president upon completion of his/her
presidential tenure. Additionally, the Board may appoint coordinators,
financial analysts, and legal counselors as deemed appropriate. EFAB shall take
a leading role in defining and detailing the procedures for collection,
investment, and utilization of the endowment fund. The Board shall function as
the authorized body for the growth and development of the endowment funds in
consultation with EC, advisory council, and NAPA community as deemed necessary.
The roles, responsibilities, and the terms of the EFAB members and coordinators
shall be developed and approved by NAPA’s Executive Committee.
Article XIV: Amendments
·The EC shall propose at the AGM for consideration of amendments to
the By-laws in writing.
·The proposed amendment(s) shall also be presented to all members
at least fifteen (15) business days prior to the date of the AGM.
·Decision of adoption/rejection of the proposed amendments shall be
made by the majority vote (51%) of the members present at the AGM.
·A revised amendment shall become effective following the AGM.
Article XV: Conflicts of Interests
of the EC, who has a financial, personal, or official interest in, or conflict
(or appearance of a conflict) with any matter pending before the EC, of such
nature that it prevents or may prevent that member from acting on the matter in
an impartial manner, will offer to the EC to voluntarily excuse himself/herself
and will vacate his/her seat and refrain from discussion and voting on said
Article XVI: Liquidation or Dissolution
·In the event of liquidation or dissolution of the organization, no
liquidating dividends or dividends in distribution of property owned by the
organization shall be declared or paid to Officers, or members of the
organization or any private individual.
·Such property shall be transferred to any charitable, scientific
or educational organizations, as specified by the government of the state of
Article XVII: Impeachment Provision
of the EC may be impeached by two-third majority of the EC and shall be
approved by the AGM.
Article XVIII: Adoption of By-laws
By-laws were approved by the Executive Committee meeting held on 04/30/2021 and
was presented to the AGM for voting on 05/29/2021.